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Maverick InnoGarage
Adobe Solution Partner, Bronze

MR Records

An intelligent, secure, and scalable records management core

Manage electronic documents and physical records in one platform, with record series, retention schedules, AI search and an audit trail for every record.

  • Retention schedules
  • Full audit trails
  • Role-based access

Product screens show sample data.

Request a demo (opens maplerecord.com in a new tab)Explore capabilities

Also published on maplerecord.com/platform/mr-records (opens maplerecord.com in a new tab)

MR Records records list by record series with the lifecycle panel showing record type, retention clock and the current Official Record stage

Why MR Records?

Fragmented records. Manual handling. Compliance and audit risk.

  1. Disconnected electronic and physical records

    Records scattered across multiple platforms create inefficiencies and duplicate effort.

  2. Compliance and security risks

    Meeting HIPAA and other regulatory requirements is complex and costly.

  3. Slow access and retrieval

    Time-consuming manual processes delay service delivery, including patient care.

How it operates

How MR Records works

  1. Ingest and classify

    File records into record series with templates and metadata fields, so each record carries its classification and retention schedule from intake.

  2. Govern and secure

    Apply retention schedules and access controls to every record, and log every action in the audit trail.

  3. Find and respond

    Search in Simple, Advanced, Query or AI mode, and handle transfer, retrieval and lending requests for records.

  4. Automate workflows

    Send approvals, such as destruction authorizations and archive retrievals, through MR Workflows instead of email and paper.

MR Records retention schedule list with cycle, active period and disposition instruction for each schedule

MR Records · Retention schedule

Measurable impact

Benefits you can measure

  • 10×

    Faster record retrieval

    Up to 10× faster retrieval with smart search.

  • 60–75%

    Fewer manual tasks

    Reduction in manual, document-driven tasks.

  • 50%

    Less audit-related effort

    Retention schedules and audit trails cut the work audits require.

  • 30–50%

    Faster approval cycles

    Improvement in approval cycle times.

  • Audit-ready history — A fully traceable history for every record.

Figures as published on maplerecord.com, MapleRecord's product site.

Product tour

Inside MR Records

A closer look at the screens records teams work in, from the file browser to the audit trail.

  1. Browse files by folder

    The file browser pairs a folder tree with the contents of the selected folder. Each file shows its classification and retention status, with its size, who created it and when it last changed.

    MR Records file browser with a folder tree and a Contracts folder listing classified official records, their retention status and record series

    MR Records · Files

  2. Search in four modes

    Search runs across workspaces in Simple, Advanced, Query and AI modes, and lists the matching records in a results table.

    MR Records search across workspaces with Simple, Advanced, Query and AI modes and a results table

    MR Records · Search

  3. Track physical storage boxes

    Physical records are kept in numbered boxes. The list shows each box’s type, how many files it holds, a capacity bar and its status.

    MR Records physical storage boxes with box numbers, box type, file counts, capacity bars and status

    MR Records · Boxes

  4. Review the audit trail

    Each action is logged with a timestamp, the user, the action ID and type, and the device, operating system and browser it came from.

    MR Records audit trail table with timestamp, device, operating system, browser, user, action ID and action type

    MR Records · Audit trail

Capabilities

Key capabilities

  • AI-powered hybrid search

    • Unified search across electronic and physical records
    • Location tracking for physical files
    • AI-assisted metadata extraction

  • Physical records management

    • Barcode and RFID tracking integration
    • Check-in and check-out workflows
    • Location management and tracking

  • Unified governance and compliance

    • Hybrid retention policy management
    • Automated disposition workflows
    • Audit trails for electronic and physical records

  • Intelligent automation

    • AI-driven classification and indexing
    • Automated workflow triggers
    • Recommendations for lifecycle actions

Use cases

Who it helps

MR Records supports a wide range of operational teams.

Platform

Explore the other modules

Platform overview
  • MR Requests board of information requests grouped into Pending, Open, In progress, On hold, Resolved and Closed columns

    MR Requests

    A streamlined system for managing public and internal information requests.

    Explore MR Requests
  • MR Workflows designer canvas for a destruction authorization workflow with trigger, approval, gateway, action, email and end nodes

    MR Workflows

    No-code automation that connects your MapleRecord modules, teams, and data.

    Explore MR Workflows
  • MR Forms builder editing a public records request form with a field palette, multi-page canvas and field mappings

    MR Forms

    Drag-and-drop or AI-generated forms that send submissions straight into MapleRecord.

    Explore MR Forms
  • MR Admin system status with service health cards for each MapleRecord service, latency and infrastructure

    MR Admin

    One console for users, licenses, security, integrations and backups across the suite.

    Explore MR Admin
MapleRecord

Ready to unify your electronic and physical records?

See how one hybrid platform brings your electronic and physical records together, with retention schedules, audit trails and lifecycle tracking through to disposition.

Request a demo (opens maplerecord.com in a new tab)Contact sales

Talk to the MapleRecord team

info@maplerecord.com+1 (940) 945-6180

MapleRecord is designed and built by Maverick InnoGarage.

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