Department solutions
Department solutionsMapleRecord for human resources
Streamline employee records management, automate HR workflows, and support compliance with comprehensive document management built for modern HR departments.
- Employee records
- Verification requests
- Onboarding
Product screens show sample data.
Also published on maplerecord.com/solution/human-resource (opens maplerecord.com in a new tab)
The challenge
Human resources challenges
HR teams manage employee files across multiple systems, respond to internal requests, comply with employment regulations, and protect sensitive employee information.
Manual record retrieval
Finding employment records, certifications, and performance documents means searching file cabinets, shared drives, and multiple systems.
Compliance & data privacy risks
Maintaining EEOC compliance, managing retention schedules, protecting PII, and answering verification and audit requests is difficult.
Fragmented employee records
Employee files are scattered across HR systems, payroll platforms, email, and physical storage, with no single source of truth or version control.
How it works
How an HR request flows, end to end
An HR request or process is initiated
Runs in MR Forms
Employee and internal requests such as onboarding, document access, or policy acknowledgments are captured and tracked with defined timelines.
Relevant employee records are retrieved securely
Runs in MR Records
Personnel files, contracts, policies, and historical documents are accessed from a centralized, governed repository with full version history.
Reviews and approvals are automated
Runs in MR Workflows
Workflow automation routes tasks through HR managers, legal, and leadership based on predefined rules and roles.
A secure outcome is delivered
Runs in MR Requests
Requests are tracked to completion against their deadlines, with controlled access, secure delivery, and full audit traceability.
Modules in this flow
Business impact
Potential impact for HR teams
30–45%
Faster request processing
For employee requests.
60%
Reduction in manual work
Across HR administrative tasks.
100%
Audit traceability
Across employee records and workflows.
Improved data privacy and compliance — Across employee records and requests.
Figures as published on maplerecord.com, MapleRecord's product site.
Use cases
Human resources use cases
Employee records management
Centralize complete employee files from hire to retire, including applications, onboarding paperwork, performance reviews, and exit documentation.
Employment verification
Automate responses to verification requests from lenders, background screeners, and government agencies, with proper authorization and audit trails.
Onboarding & offboarding
Streamline new hire paperwork, document signing, and offboarding checklists with automated workflows and status tracking.
Compliance & audit support
Maintain I-9s, EEOC reports, FMLA documentation, and other compliance records with proper retention and easy retrieval for audits and investigations.
Training & certifications
Track mandatory training, professional licenses, certifications, and continuing education with automated expiration alerts and renewals.
Benefits administration
Organize enrollment forms, beneficiary designations, leave requests, and benefits communications with secure employee self-service access.
Security & compliance
Built for HR security
MapleRecord is designed to support the security and privacy requirements of HR departments managing sensitive employee personal information.
- PII and PHI protection with encryption at rest and in transit
- Role-based access controls for employee confidentiality
- Automated retention schedules for employment records
- EEOC, FLSA, FMLA, and labor law compliance support
- Integration with HRIS, payroll, and benefits platforms
Explore more
More department solutions
Ready to transform your HR operations?
See how MapleRecord can help your HR team streamline employee records management, fulfill requests faster, and support compliance.
Talk to the MapleRecord team
info@maplerecord.com+1 (940) 945-6180MapleRecord is designed and built by Maverick InnoGarage.
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